Â鶹´«Ã½

Hiring Â鶹´«Ã½s

Complete and submit the Â鶹´«Ã½ America Reads Federal Work-Study Agreement and/or the America Counts Federal Work-Study Agreement. The agreement must be signed by the appropriate representative of both the off-campus site and Â鶹´«Ã½. For assistance please contact WMU Career and Student Employment Services at (269) 387-2745.

• Work with WMU Career and Student Employment Services to recruit tutors to your school. If you wish to list your position on Handshake, please contact Career and Student Employment Services.
• When you find a potential Â鶹´«Ã½ employee, confirm that they have received a Federal Work-study offer. Students who have been offered Federal Work-study may view and print their offer letter any time using goWMU. Please ask them to provide whatever documentation you desire to confirm their offer.
• Calculate the number of hours per week the Â鶹´«Ã½ may work within the limits of their offer. Please note, the calculations assume the Â鶹´«Ã½ is working all pay periods assigned to the semester.

Fall or spring

Student's offer amount / Hourly pay rate / 18 weeks = hours per week.

Summer l or summer ll

Student's offer amount / Hourly pay rate / 8 weeks = hours per week.

Processing payroll

You must collect a timesheet for all hours worked during each pay period. The timesheet must be signed by the Â鶹´«Ã½, and certified by the Â鶹´«Ã½â€™s direct supervisor. After each pay period, fax signed timesheets to the Federal Work-study coordinator at (269) 387-2555.

• Timesheets will be processed by WMU Career and Student Employment Services according to the WMU payroll schedule. Student tutors will receive their paychecks directly from Â鶹´«Ã½. 
• Timely submission of documents ensures timely processing of payroll and paychecks. Your cooperation is a very important part of this process.
• Once the offer maximum is reached, the Â鶹´«Ã½ can no longer work at your site.
• Unused offers will automatically carry forward to the next semester/session if the semester/session receiving the carry forward is within the same financial aid year (summer II, fall, spring, summer I) and the semester/session receiving the carry forward also includes a Federal Work-study offer.

Staying on course

Tutoring sites must:

• Employ America Reads/America Counts tutors only as reading/math tutors. Tutors may not be asked to perform non-tutoring tasks such as grading papers or monitoring playground activity.
• Provide school-specific training, and ongoing support for each Â鶹´«Ã½ tutor in the program. WMU will provide limited, introductory-type training for tutors.
• Provide adequate supervision for each Â鶹´«Ã½ tutor in the program. Supervisor will be a regular staff member of the school with the knowledge and authority to provide appropriate work assignment and assessment. Supervisor must be able to document work performed. 
• Provide regular feedback on each tutor’s job performance.
• Assign tutoring activities that are structured, well planned and effective.
• Provide appropriate space to work and tutoring materials.
• Collect timesheets for hours the tutors work. Timesheets must be signed by the Â鶹´«Ã½ and the Â鶹´«Ã½â€™s supervisor.
• Maintain a copy of tutor’s bi-weekly timesheets.

When you employ a tutor you must regularly process and submit timesheets for hours worked. It is not appropriate to permit a Â鶹´«Ã½â€™s hours to accumulate without pay. Students who are paid using Federal Work-study must work to earn wages. Please do not use work-study to compensate Â鶹´«Ã½s for hours of study or other non-work-related activities. To do so would be a violation of federal, state and University guidelines.